At this post I just combine together all practical PM (Project Manager) tools in one place from my previous posts.
Such tools is not a dogma.
But it’s full portfolio of necessary tools for any project.
Be or not to be each tool in the project – is question for PM, team members and stakeholders.
Find something interesting – please, share and leave comments!
All phases.
Template – Project Scope Statement.
So many tools, so many processes, so … and so.
Make access to ALL facets of the project from one place.
It’s your the fastest way to put someone new in the project!
And of course, there are lots of ways to use it. For example – audit purposes, new team member introduction, TOP-management overview and so on.
Download Project Scope Statement.
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All phases.
Template – Folder Structure.
Folder structure should be standardized for each project.
It can significantly improves:
Download Folder structure.
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All phases.
Template – Requirement matrix.
Simple rule:
Register all requirements to the product, work on them and their change requests – end product will meet customer expectations.
I suggest it’s direct way to make your project successful.
Download Requirement matrix.
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All phases.
Template – Risk register.
I guess risk management is the most unappreciated field in the project.
Try to make risk management – main way for achieving success in the project.
If the risk occurs, the team will know how to respond to it if they know the treatment plans outlined in the risk management document.
Download Risk register.
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All phases.
Template – Stakeholder register.
Who do determine success of the project and its further future?
Definitely, they are stakeholders of the project.
An individual, group or organization who may affect, be affected by, or perceive itself to be affected by a decision, activity or outcome of the project.
Work with your stakeholders on daily basis and your project will get amazing benefits.
Simple formula of success:
On time + On budget + On required Scope of Work (SOW) + Meet expectations = Project Success
Download Stakeholder register.
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All phases.
Template – Team register.
I suggest that everybody has such situation in own project.
– Please, give me a phone number of our system administrator.
– Where is our analyst?
– He is on vacation.
Of course, it’s not one case in any project. There are lot of similar situations.
That’s why project must have instant and clear communication between each team member for making solutions on time.
Only such way can lead project to success.
Download Team register.
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Control and monitoring phase.
Template – The Minutes of the meeting.
Building a trusting relationship with the customer – one of the key mechanisms for achieving project success.
Day-to-day negotiations actually requires fixing and further control of execution and constructive feedback for any question. I think it’s a great way to build trusting relationship.
That’s why I’m really glad present to you day-to-day tool – The minutes of the meeting (mom, protocol).
Such tool can significantly increase the transparency of the customer relationships and confidence to you.
Download The minutes of the meeting.
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Initiation phase.
Template – Project Charter.
As I promised, share the most fundamental document in project.
It’s project charter, which fixes scope, timeline, budget and expectations to the project.
Special thanks to Ivan Selikhovkin and his resource PM Lead
Download Project Charter.
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Great Project Manager! 